Treasurer
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Send Contributions to:
SWTA 08-09
P. O. Box 5093
Austin, TX 78763-5093

Duties and qualifications quoted from The AA Service Manual Combined with Twelve Concepts for World Service, 2004-2005 Edition, pg S42. Finance paragraph quoted from pg 56.

DUTIES

The treasurer keeps financial records for the area and reports regularly to the assembly. In most cases, the treasurer is responsible for encouraging contribution support for area and G.S.O. services.

QUALIFICATIONS

The treasurer should be a responsible person with a solid period of sobriety. He or she should be organized enough to keep good records, and some accounting or bookkeeping experience is useful. Otherwise, the person elected may need help in setting up a system, and possibly some clerical assistance. Persuasiveness, firmness, and diplomacy will help the treasurer do the job. If the committee includes a finance chairperson, the treasurer is free for record keeping and financial controls.

FINANCE (trustees’ Finance and Budgetary Committee) Reviews the budget and financial reports of A.A. World Services and the Grapevine, and reviews or initiates Conference recommendations that involve finances. The Finance Committee, since it first convened in 1951, has kept abreast of the movement’s needs: it has looked into annual budgets, been concerned with the income needed to carry out service work, and has almost invariably recommended the expansion of services to groups and to the public.

SWTA

Southwest Texas Area segment Extracted and edited from Service Structure and Procedures Southwest Texas Area Assembly, 2004 English.

The duties of the Area Treasurer shall be to:

  • Receive contributions from the groups and other sources.
  • Maintain records of all the monies received, maintain bank accounts for depositing all receipts and making disbursements as determined by the Area Assembly.
  • Maintain an Area Assembly bank account with signature card signed by the Area Delegate, Area Chairperson and Area Treasurer and noted that all checks written on the Area Assembly bank account will require the signature of one of the above.
  • Maintain a Bank Account with the CD's that were started during the Panel 32 Term (1982-1983). Interest earned by these CD's are to pass over to the regular account stated in item 3 above.

Additional facts about the SWTA Treasurer:

  • At the October meeting of each odd year, the Area Assembly will hold elections for Area Delegate, Alternate Delegate, Area Chairperson, Alternate Chairperson, Area Secretary and Area Treasurer.
  • Voting member of the Area Committee.
  • Eligible to be elected Area Chairperson
  • Seed money will be provided to the Conference Chairperson by the SWTA Treasurer prior to the next annual conference.
  • All funds remaining after Conference expenses have been met will be forwarded to the SWTA Treasurer. The funds, after the return of the seed money, will be equally divided between the SWTA General Fund and the SWTA CFC Literature Fund.
  • Group donation for literature for the Area Correctional Facilities Committee shall be channeled through the Area Treasurer for that purpose.

*Note: Traditionally the newly elected Delegate has been allowed to select the Area Secretary and the Area Treasurer, as they have to work closely. This selection needs to be approved by a majority of votes by the Area Assembly.