Duties and qualifications quoted from The AA Service Manual Combined with Twelve Concepts for World Service, 2004-2005 Edition, pp S41-42.

DUTIES

The secretary records and distributes minutes of area meetings; keeps mailing lists up to date and sends out area mailings; sometimes the secretary is responsible for preparing lively bulletins that will encourage attendance at committee meetings and assemblies.The secretary is in a good position to act as liaison between officers and committee members.

QUALIFICATIONS

The secretary should have a "reasonable period of sobriety," which might mean two years in an area where A.A. is still young, four or five years in an older area.Some service in group or central office or general service is useful. So is some background in general office work — more and more, computer knowledge is helpful. An effective secretary needs to have a sense of order, and the ability to capture the essentials of what is happening at a meeting. The job is time-consuming and needs to be carried out on schedule, and the secretary needs to be sure that ample time is available.

In some areas, registrars now develop and maintain records of all groups in the area, including group name, meeting location, time, and G.S.R. or group contact. Registrars may also be responsible for names, addresses and phone numbers of the G.S.R.s, D.C.M.s, district and area officers and area committee members. He or she may provide mailing labels for area publications such as a monthly newsletter or a mailing of minutes. For this job, an organized approach as well as computer literacy can be helpful.

Duties and qualifications quoted from The AA Service Manual Combined with Twelve Concepts for World Service, 2004-2005 Edition, pg S46.

SWTA

Specific duties of the Southwest Texas Area Secretary include:

The duties of the Area Secretary shall be to:

• Keep minutes of all Area Assembly Meetings. Full names shall be used in the minutes [3/88].
• Publish and mail to all Area Committee members the minutes of the previous meeting 30 days after the Area Assembly meeting.
• Publish and mail an agenda 30 days prior to the Area Assembly to all its members.
• Maintain custody of Area Map and records of the Area Assembly.
• Maintain lists of all groups in the Southwest Texas Area, GSR's and alternates and area committee members with name, address and phone numbers.
• Keep a petty cash fund (amount to be determined annually by the Area Committee) and shall report all disbursements to the Area Treasurer.

Additional facts about the SWTA Secretary:

• Voting member of the Area Committee
• Eligible to be elected area chairperson
• The complete minutes of the Area Inventory will be compiled by the Area Secretary and mailed to all DCMs and Area Officers prior to the next business meeting
• The DCM shall notify (in writing) the Area Assembly Secretary the name, address and phone number of the newly elected DCM, GSR's and alternates and groups represented by the GSR’s